Section I: Executive Board
The Executive Board shall meet monthly at the call of the President, or at the request of any three members of the Board.
Section 2: General Membership
- The Executive Board shall arrange at least two General Membership meetings of the members each year.
- Special meetings of the membership may be called by the President, or upon the request of one-quarter of the members for a specific purpose; but no business other than that for which the meeting is called may be transacted.
- At least once a week prior to each General Membership meeting, the Corresponding Secretary shall notify all members of the time and place of said meeting.
Section 3: The order of business at any Executive Board or regular General Membership meeting shall be as follows:
- Call to Order
- Approval of Minutes
- Report of Treasurer
- Report of the President
- Reports of Standing Committees
- Reports of Special Committees
- Unfinished Business
- New Business
Section 1: A majority of the Executive Board members shall constitute a quorum for the Executive Board meetings.
Section 2: The members present shall constitute a quorum for the General Membership meetings.
POWERS AND DUTIES OF THE OFFICERS
Section 1: President – The President shall:
- preside over all meetings of the Executive Board and General Membership
- appoint the chairperson and members of all standing committees and special committees with the approval of the Executive Board not otherwise provided for in the Constitution and Bylaws
- be an ex-officio member of all committees
- with the Treasurer, sign all orders drawn upon the treasury for which a voucher has been submitted
- represent the Association before the public either personally or through a designated representative
- promote the purposes of this Association
- suggest policies and plans for all special and standing committees
- act as representative for the Englewood Teachers’ Association at the annual New Jersey Education Association Convention, for which act an allotment shall be appropriated annually
- act as representative for the Englewood Teachers’ Association at the National Education Association’s annual Representative Assembly for which act a sum of money shall be annually appropriated, based on actual cost of lodging, travel and a food allowance less contributions by B.C.E.A. and N.J.E.A.. (In the vent that the President is unable to perform this duty, he/she shall appoint one member to represent the Englewood Teachers’ Association in his or her stead.) If the E.T.A. is allowed any number of additional representatives to the NEA-RA, these delegates shall be nominated and elected by the membership in special General Membership Meeting called for that purpose. An appropriate sum of money shall be made for these additional representatives equal to that of the President’s appropriation
- appoint three members (not officers) to audit the financial records to the Association annually
- perform all other functions usually attributed to the officer.
Section 2: First Vice President – The First Vice President shall:
- assume all duties of the President in his or her absence and work closely with one ore more standing committees as the President may suggest
- become President whenever the presidency becomes vacant as provided for in Article V, Section 5 of the Constitution
- serve as chairperson for the Publicity Committee and as a member of the Grievance Committee.
Section 3: Second Vice President – The Second Vice President shall:
- serve as chairperson at the Negotiations Committee
- in non-negotiations years, shall work closely with one or more standing committees as the President may suggest.
Section 4: Corresponding Secretary – The Corresponding Secretary shall:
- be responsible for handling all correspondence for the Association
- as directed by the President and Executive Committee, carry on the affairs of the Association
- notify the appropriate members as to the time and place of the Executive Board and General Membership Meetings at least seven (7) calendar days prior to the meetings
- disseminate all information pertaining to county, state, and national associations.
Section 5: Recording Secretary – The Recording Secretary shall:
- keep accurate minutes of all Executive Board and General Membership Meetings
- maintain the official files
- distribute minutes to all members within ten (10) days following the Executive Board and General Membership Meetings
- distribute copies of all proposed amendments to the Constitution as prescribed in Article VII of the Constitution.
Section 6: Treasurer – The Treasurer shall:
- be responsible for the collection of all dues and other monies
- deposit all monies in a bank, in the name of the Association
- notify NJEA of the name of the bank in which the Association dues are deposited
- hold the funds of the Association and disburse them accordingly upon submission of vouchers approved by the President
- sign all checks along with the President
- rep[ort at each meeting of the Executive Board and General Membership
- prepare an annual financial statement which shall be distributed to all members
- file the appropriate Federal and State forms
- serve on the Budget Committee
- be bonded for such amount as may be determined by the Executive Board from time to time.
POWERS AND DUTIES OF THE EXECUTIVE BOARD
Section 1: The Executive Board shall:
- be responsible for the management of the Association
- authorize all expenditures within the limits of the budget
- by a majority vote authorize the spending of money for non-budgeted items not to exceed $450.00 in any one case. Disbursement in excess of $450.00 must have the approval of a majority of the General Membership
- propose policies for consideration by the General Membership and, if adopted, execute them
- cause to be reported to the members its transactions
- establish such special committees as may be necessary
- set the agenda for all General Membership Meetings
- approve the budget
- propose changes in the dues for the Association which shall then be submitted to the General Membership for approval
- represent in whole or in part the association before the Board of Education.
Section 2: In the event of vacancy in the office of the President, the First Vice President shall become President and serve until the next regular election.
Section 3: Whenever the offices of both the President and First Vice President shall become vacant between elections except as provided in Article V, Section 5 of the Constitution, the remaining members of the Executive Board shall choose one of their members to serve as President pro temp until an election by the General Membership is held within 6 weeks of the vacancy.
Section 1: Structure
There shall be standing committees carrying the specific functions listed below. They shall have at least 3 members, selected to be broadly representative of all members, appointed for overlapping terms of 2 years.
Section 2: Appointments
The President, with the advice and consent of the Executive Board, shall appoint members of the standing committees at the regular meeting in April and fill all unexpired terms as vacancies occur.
Section 3 Meetings
Each standing committee shall meet according to a calendar developed by the Committee.
Section 4: Reports
Each standing committee shall select a secretary who shall keep a continuing record of activities. Chairpersons shall report as necessary to the Executive Board and the General Membership and shall prepare an annual written report which shall become a part of the continuing committee record in the Association files.
Section 5: Standing Committee Title and Duties
- The Grievance Committee shall process all grievances filed in accordance with the agreement and policies adopted by the Association. It shall advise the Executive Board in situations involving the defense of individual rights.
- The Membership Committee shall organize and conduct membership enrollment. Its members shall attempt to enroll new teachers and former non-members enrolled for the current school year. It shall communicate with members on Automatic Payroll Deduction to return by direct mail any corrections in their status or address after receiving their annual membership cards in the mail. It shall also verify the accuracy of the payroll deductions for membership dues.
- The Publicity Committee shall seek to develop public understanding of the purposes and programs of the Association. It shall develop procedures by which the Association can present material through newspapers, radio, television and other mass media and work cooperatively with the public in civic, fraternal, and social organizations.
- The Action Committee shall be responsible to keep the general membership informed of Association action through fliers and newsletters. It shall develop a telephone call system for the membership in case of a crisis. At least one of its members shall be at the disposal of the Negotiating Team. All communications shall be reviewed by the Association President.
- The Social Committee shall organize such social activities as may serve the needs of members and promote rapport within the Association.
- The Legislative Committee shall have broad concern for state and national legislation affecting the interests of Association. It shall inform members about newly proposed and enacted legislation related to their interests, promote activities leading to the passage of desirable legislation, encourage members to exercise their responsibility to vote and their right to participate in political activity.
Section 6: Special Committees
When deemed necessary the President shall appoint, with the approval of the Executive Board, an Audit Committee and such other specific committees as may be necessary, and shall disband them upon completion of their duties. These committees shall operate according to rules approved by the Executive Board. No officer shall serve on the Audit Committee. A copy of the audit shall become part of the Association’s permanent record. A copy shall be sent to NJEA.
Section 7: Negotiations Committee shall:
- survey the members and prepare a proposed package to be negotiated with the Board of Education in all areas of member welfare and general working conditions.
- consist of the President, Second Vice President, one person from each elementary school, two people from the Middle School and three people from the High School. In the event of a vacancy an alternate shall be elected to attend only in the absence of the elected representative. Representatives shall be elected by teachers in their respective buildings.
Section 1: Nominations
- The President, subject to approval by the Association Executive Board at its January meeting, shall appoint a Nominating Committee which will name one or more candidates for President, First Vice President, Second Vice President, Corresponding Secretary, Recording Secretary, and Treasurer.
- The Nominating Committee shall make its recommendations to the Executive Board at its February meeting. Members of the Executive Board may nominate other candidates from the floor.
- The Nominating Committee shall present all nominations to the general membership at its March meeting. Any member of the Association may nominate other candidates from the floor, or by petition signed by 10% of the active members of the Association.
Section 2: Voting
- The President, with the approval of the Executive Board, shall appoint an Election Committee. No elected person may serve on this Committee.
- At the March General Membership members shall vote for officers by secret ballot in accordance with procedures developed by the Elections Committee and approved by the Association Executive Board.
- The Elections Committee shall report the results to the President, who shall cause them to be published. New officers shall be installed in April.
- Results of the elections of officers shall be reported immediately to NJEA, NEA and BCEA by a member of the Elections Committee.
The fiscal year of the Association shall begin September 1 and end August 31.
The most recent edition of Roberts Rules of Order shall be the parliamentary authority for the Association on all questions not covered by the Constitution and Bylaws and such standing rules as the Executive Board may adopt.
Amendments to the Bylaws may be made by at least a two-thirds majority of the active members of the Association voting in a regular election called for this purpose, provided that each amendment has been previously introduced at a regular meeting of the Executive Board and that copies have been distributed to each active member of the Association at least two (2) calendar weeks in advance of the election.